I-9 Fact Sheet
- What Is The I-9 And Why Does It Need To Be Done?
- Where Can I Find Blank Forms?
- When Does The I-9 Need To Be Completed?
- Who Needs To Complete The I-9?
- What Parts Do I Complete?
- Where Is The Form Filed?
- How Do I Mark The Personnel Action Form?
- What If I Want More Complete Information Or Want To Look At Sample Documents?
- Who Do I Contact If I Have More Specific Questions?
Q: What Is The I-9 And Why Does It Need To Be Done?
A: The I-9 form is a document that establishes identity and eligibility to work.
Federal law requires this document of all new employees.
Q: Where Can I Find Blank Forms?
A: The form and instructions are in a PDF file that can be downloaded and printed
http://www.uscis.gov/files/form/I-9.pdf.
Q: When Does The I-9 Need To Be Completed?
A: Within the first 3 days of employment.
Q: Who Needs To Complete The I-9?
A: As previously mentioned, all new employees. This includes faculty, staff, ad hoc employees such as lecturers and visiting faculty, student hourly employees, graduate teaching and program/ project assistants, and post-docs (research associates). "New" includes all employees who are being payrolled by your unit for the first time.
Q: What Parts Do I Complete?
A: Section 1 is completed by the employee. Section 2 is completed and signed by the department representative, often the department's program assistant.
The department representative must view the original documents provided by the employee for identity and eligibility. Please attach copies of the original documents from List A or List B and List C to the I-9.
Section 3 is used to reverify and update documents when there has been a break in service or work authorization documents have expired.
Q: Where Is The Form Filed?
A: The I-9 form should be kept in files separate from personnel files.
The originals of I-9's for faculty and staff should be sent to the College of Letters and Science Dean's Office, attention: Anne Potter.
The I-9 form for all other categories of employees should be kept on file in the department/unit office:
- Graduate teaching assistants and graduate project/program assistants
- Student hourly employees
- Limited Term Employees
- Research associates
Q: How Do I Mark The Personnel Action Form?
A: If the I-9 has been completed and the work authorization forms are still current (e.g., I-20 for F-1, DS-2019 for J-1, I-797 for H1, or EAD card)
then
check "yes" to Box 12 on the PA form and place your initials next to the box.
or
Type in the expiration dates of the work authorization forms onto the PA forms
Q: What If I Want More Complete Information Or Want To Look At Sample Documents?
A: The full reference manual (2007) on the I-9 can be viewed and printed from
http://www.uscis.gov/files/nativedocuments/m-274.pdf
Q: Who Do I Contact If I Have More Specific Questions?
A: Linda Daley in the Dean's Office in the College of Letters and Science at x-6316 or lindaley@uwm.edu or contact the Center for International Education at (414) 229-4846.