Recommendation:

That the L&S Faculty amend the charter of the Academic Planning and Governance Committee as follows:

• add a new item 3.c.iv. prepare a slate of nominees for the Graduate Faculty Committee and for appointive positions on other Graduate School committees after obtaining by appropriate means the preferences for committee membership from members of the Faculty;
• add a new item 3.e. To review and comment on the review of administrators, including the Dean and Associate Deans, conducted every five years;
• re-label current items 3.e. and 3.f. as 3.f and 3.g.

Rationale:

Responsibility for nominating members for Graduate School committees previously was assigned to the old L&S Graduate Program Committee (GPC), the functions of which were transferred to the new L&S Academic Policies and Curriculum Committee when the GPC was eliminated. The L&S Academic Planning and Governance Committee (AP&GC) has responsibility for preparing the slate of nominees for L&S committees. It makes sense to send a single preference form to L&S faculty members to determine their interest in serving on both L&S and Graduate School Committees. Assigning all nominating functions to a single committee ensures that those individuals identifying the nominees will have a more complete picture of the committee nominations for which L&S faculty members are being considered, avoiding the occurrence of conflicting nominations. The Graduate School has agreed that this function can be moved to the L&S AP&GC.

The L&S Academic Planning and Governance Committee has been identified as the appropriate faculty governance body in the College to review and comment on the evaluations of the L&S Dean and Associate Deans that are prepared every five years. Therefore, this function should be added to those identified in the Committee's charter.

3. Functions
   1. To make recommendations to the Faculty and to advise the Dean regarding:
      1. academic planning, faculty development, and program development;
      2. criteria and priorities to be used for program and budget adjustments;
      3. the identification of a minimal scope or core of academic programs, instructional depth, and faculty size that must be preserved to maintain the quality of instruction and research in the College;
      4. the development of new programs and new degree requirements in other academic units at UWM, and the determination of their possible effect on existing programs and requirements in the College of Letters and Science;
      5. procedures whereby individual departments will conduct their own review and planning to assist the committee in the discharge of its long range planning duties;
      6. other appropriate long range planning activities as requested by the Dean;
   2. To conduct the following activities associated with preparing the calendar of faculty meetings:
      1. prepare the agenda for meeting of the Faculty in consultation with the Dean;
      2. receive motions and recommendations from standing and special committees for submission to the Faculty; consult with committees on appropriate form of such documents;
      3. receive motions from faculty members to be placed on the agenda; such motions are placed on the agenda of the next regular meeting of the Faculty;
      4. establish guidelines for the preparation of documents for submission to Faculty meetings;
      5. receive petitions submitted under 1.02(3) for special meetings; determine validity of petitions; ensure that the meeting call and agenda are distributed;
      6. of its own initiative, in consultation with the Dean, recommend the creation of a special committee, if necessary, to report to the Faculty concerning matters of interest to the Faculty that do not fall within the charge of an existing faculty committee;
   3. To conduct the following activities associated with preparing a slate of nominees for faculty committees:
      1. prepare a slate of candidates for all elected committee memberships after obtaining by appropriate means the preferences for committee membership from members of the Faculty; at least two individuals must be proposed for each committee vacancy; (additional nominations may be made viva voce from the floor at the meeting at which the slates are presented; the person making such nomination must determine the willingness of the nominee to serve;
      2. prepare a slate of nominees for faculty appointive positions on standing committees of the Faculty based on indications of faculty preferences; at least two individuals are submitted for each vacancy; the Dean may request additional names, but s/he is not restricted to names submitted by the committee in making appointments;
      3. advise the Dean on appointments to special committees; respond to requests from the Dean for nominees for other committee appointments;
      4. prepare a slate of nominees for the Graduate Faculty Committee and for appointive positions on other Graduate School committees after obtaining by appropriate means the preferences for committee membership from members of the Faculty;
   4. To review the charters of each of the standing committees of the College of Letters and Science at least every five years and make recommendations to the Faculty on possible modifications;
   5. To review and comment on the review of administrators, including the Dean and Associate Deans, conducted every five years;
   6. e. To report annually to the Faculty regarding
      1. information and requests from the Dean relating to functions a through d above;
      2. APGC recommendations to the Dean;
      3. actions taken by the Dean concerning those recommendations;
      4. any other business conducted by the committee during the academic year;
   7. f. To meet at least once each semester and to record minutes reflecting all formal actions taken.