University of Wisconsin-Milwaukee College of Letters and Science 2002-2003 Committee On Committees Meeting: Tuesday, September 20, 2002 Holton Hall 241 Minutes No. 1 Present: Martha Carlin, Mary K. Casey, Alice Gilliam, Reinhold Hutz, Connie Jo Excused:     Robert Hessling, Charles Wimpee Guest: Denise Mueller Call to Order - The chair, Martha Carlin, called the meeting to order at 9:40 a.m. in Holton Hall 241. Automatic Consent Minutes #2, 2001-2002 AY (March 7, 2002) were approved unanimously. The Annual Report for 2001-2002 was approved unanimously. Procedural Matters Election of Co-Chair - Reinhold Hutz was elected unanimously as co-chair for 2002-2003. Review Charter - The Committee reviewed its functions. Connie Jo called attention to the Committee's charge to review, every five years, the charters of the Faculty committees. The following committees will be reviewed this year: the Academic Planning Committee, the Affirmative Action Advisory Committee, the Graduate Program Committee, and the Course and Curriculum Committee. After a brief discussion of the Committee on Committees' previous action concerning the Affirmative Action Advisory Committee, it was moved, seconded, and approved unanimously to recommend to the Faculty that the Affirmative Action Advisory Committee be eliminated. The AAA Committee will be notified of this action and asked for its support. Members of the Committee on Committees developed a set of questions to pose to each of the committees being reviewed. Martha and Connie will prepare a memo containing these questions to be sent to the members of the APC, GPC, and C&CC. Committee members asked that the URL for faculty committee charters be included in the memo, and that the Committees be asked to respond by November 1. Charters and lists of committee members will be sent to the members of the Committee on Committees. Recommend Parliamentarian to the Dean - The Committee asked Connie to send a letter to the faculty asking if any members were interested in serving as the parliamentarian. If there are no responses, the Committee asked Connie if she would contact David Mulroy to ask his permission to recommend to the Dean that he serve as parliamentarian. Meeting Schedule - Committee members confirmed that 9:30 a.m. on Fridays was a good meeting time. The Committee agreed to hold one more meeting in fall and one or two meetings in spring. Old Business Criteria for Distinguished Professor Designations - Connie explained that the previous chair sent a second memo to the University Committee expressing the Committee on Committees concerns about the process for nominating individuals for distinguished professorships. The University Committee has not responded to either request for information. Members of the Committee asked that a memo concerning this issue be sent to the Rules Committee of the University Senate for consideration of the issue as a discussion item for the Faculty Senate. The Rules Committee will be asked for a response by November 1, 2002. New Business Faculty Meetings - The Committee approved October 17 as the date for the first Faculty meeting. If needed, there will be another fall meeting in the second week of December. The spring meeting will be scheduled in early April. Faculty Meeting Agenda Items - The draft agenda was adopted, with the reordering of New Business items. Committee members agreed that any additional annual reports that are submitted can be added to the agenda. Nominations Process Review forms used in the past - Members of the Committee agreed to use same forms that the Committee has used in the past. Set timetable - The Committee agreed to follow the same timetable as in the past. Approval Matrix - Connie explained that a proposed change to the L&S Approval Matrix brought it in line with the latest version of the campus approval matrix. It was moved, seconded, and approved unanimously to recommend the amended approval matrix to the Faculty. This item will be added to the agenda of the October 17th Faculty meeting. Adjournment - The meeting was adjourned at 10:28 a.m. Respectfully submitted, Connie Jo Special Assistant to the Dean Secretary to the L&S Faculty dm cc: Dean Richard Meadows Associate Deans Harris, Miller, O'Bryan, Schuster Assistant Deans Horstman, Kissinger, Olfe Secretary of the University Minutes #1, 2002-03 coc