Present:	Marc Ethridge, Alice Gillam, Pat Kissinger (ex officio), Renee Meyers, Ellie Miller, Julio Rodriguez-Luis, Dave Schultz, Mark Schwartz
Excused:	Mark Harris, Erl Olfe, Craig Sandgren
Guests:	Marshall Goodman, Connie Jo

1. Call to Order - The meeting was called to order at 11:05 a.m.

2. Special Order of Business - Discussion with Dean Goodman

   Dean Goodman indicated that he had three issues to discuss with the members of the Committee. First, he presented a draft of "Guidelines for Opening Vacant Faculty Positions." He indicated that departments no longer would lose positions when they became vacant, but that most new hires would be at the assistant professor level, unless the department presented a convincing case for a tenured faculty member. The APC's role will change from one of prioritizing position requests to recommending position levels and specialties. He asked that the Committee members give him feedback on the guidelines draft.

   Second, he wanted to inform the APC concerning his current thinking about hiring for the BAGS positions. Hires are approved for next year. The School of Business Administration already has started its search, so we can see their areas of interest. L&S now should begin to plan. He has asked the Center for International Studies to plan and implement Phase 1 recruitment, in consultation with the CIS Advisory Committee, which has broad campus representation. He is thinking of giving $200,000 immediately to CIS to hire "faculty fellows" who will be involved in developing the curriculum. These may not be traditional tenure track faculty, but may be experts in international matters who will be at UWM for various periods of time. It is important to find people who will fit well as part of a BAGS planning team.

   Third, he asked that the Committee members review the PAR requests and give him their reactions to the proposals. He must forward his recommendations to the Provost by the end of the week.

3. Procedural Matters
   1. Meetings for the Fall Semester - Committee members decided that a regular meeting schedule was not necessary. Meetings will be scheduled as issues arise. Wednesday mornings tend to be good times for meeting, except on the first Wednesday of the month.

4. Automatic Consent
   1. 1998-99 Minutes #11 (July 7, 1999) - The minutes were approved as submitted.
      
   2. APC Annual Report - The annual report was approved as submitted.
      

5. Old Business
   
   1. Faculty Sabbatical Program Position Statement - A typing error in the last section was noted. The position statement was approved as corrected (copy attached to these minutes). It will be forwarded to the L&S Faculty.

6. New Business
   1. Recommendations to the Dean on PAR Requests
      The Committee members reviewed the following proposals:
      
      • Art History
      • Biological Aspects of Conservation
      • Women's Studies
      • Film, Video, and Digital Arts
      • Journalism and Mass Communication
      The first four of the proposals were endorsed as written. For JMC, the Committee recommends positions C and D (broadcast journalism academic staff position, advertising and public relations academic staff position) as priorities based on current curricular needs. Positions A & B (politics and mass media faculty position; international studies faculty position) are important, but they should be pursued later through an inter-disciplinary process involving other departments. The other requests (S&E, etc.) are of secondary importance. The vote on these recommendations was unanimous.

   2. Guidelines for Opening Vacant Faculty Positions
      Committee members discussed the proposal draft. It was agreed that the last sentence of the second guideline should be deleted. A motion to accept the guidelines as amended was seconded and approved unanimously. A copy of the guidelines is attached to these minutes.

   3. Faculty Positions for BAGS
      Some committee members expressed some concerns about the process for hiring for the new positions approved for the BAGS program. Some members wondered what happened with the original BAGS planning committee and asked who was serving on the current BAGS committee. The issue of faculty fellows was raised. Some expressed concerns about hiring in non-tenure track positions, while others said that we had much to gain by bringing in outside experts in various international fields for the planning stages. There were questions about what the curriculum would look like and concerns expressed that there would be hiring without having a clear idea of the content of the curriculum. Members asked to see the composition of the CIS Advisory Committee to determine how representative it might be. Connie agreed to send out copies of the CISAC membership list to the APC members. The major concern was that departments should be kept well informed of the planning process at every stage, and that ample opportunities should be provided for input from those departments who do not have representation on the CISAC.

7. Adjournment - The meeting was adjourned at 12:30 p.m.

Respectfully submitted,


Connie Jo
Special Assistant to the Dean
Secretary to the L&S Faculty


Distribution: Dean Marshall Goodman
Associate Deans Meadows, O'Bryan, Schuster, Van Wynsberghe
Assistant Deans Horstman, Kissinger, Olfe
Secretary of the University

Because the College is meeting its enrollment target, its faculty salary budget is stable for the first time in the 1990's. Therefore, instead of assuming that all faculty lines that become vacant revert to the College for allocation or elimination, the College will use the following two guidelines when positions become vacant:

• When a State-funded faculty position currently in a department becomes vacant, it will not be reallocated to another College department.

• vacant faculty position will be opened for recruitment as soon as the Dean, with the advice of the L&S Academic Planning Committee, approves the rank, academic specialty, and programmatic need for the position.

These guidelines will be in effect for recruitment that will be conducted in 2000-2001 and, barring unforeseen circumstances, will continue for recruitment conducted during the 2001-2002 and 2002-2003 academic years.

Endorsed: L&S Academic Planning Committee, November 3, 1999

The Academic Planning Committee moves that the following statement regarding the sabbatical program be endorsed by the Faculty of the College of Letters and Science:

The Faculty of the College of Letters and Science endorses the following positions on the faculty sabbatical program. These statements reflect the Faculty's perspective on aspects of the purpose and administration of the sabbatical program. They, in part, complement the current guidelines published by Academic Affairs. However, the Faculty's perspective on funding the sabbatical program (point C) differs from the Academic Affairs Guidelines.

1. Purpose and Benefits of Sabbatical Leave Program

   Sabbatical leaves are important components of faculty development. They provide opportunities for enhancing the quality of research and teaching within the College by allowing faculty members to expand or enhance their skills, abilities, and experiences. Faculty members use the leaves for diverse purposes such as the development of new research skills and initiatives, the conduction of off-site research, the preparation of new courses, and the development of new teaching techniques. Sabbaticals also enhance faculty morale and promote retention of experienced faculty.

   As important instruments of faculty development, sabbaticals serve to promote the mission of the departments and the College by renewing and expanding the faculty's array of skills. The sabbatical program promotes the overall scholarly reputation of the College and enhances the quality and variety of its educational offerings.

2. Sabbatical Proposals

   Faculty members applying for sabbaticals must prepare a proposal that specifies the objectives of their leaves and plans for accomplishing their goals. Proposals should indicate how the leave will benefit the faculty member's development and serve the educational and/or research mission of his/her department and/or the College. Proposals must be approved by the faculty member's department, the College, and the Vice Chancellor. The College requires that the faculty member submit a written summary of his/her accomplishments within one year of completion of the sabbatical.

   Sabbatical proposals also must address how the faculty member's absence will impact the department's responsibilities and overall mission. Maintaining course offerings is a particularly important consideration. These considerations may limit the number of simultaneous sabbatical leaves that can be accommodated within a single department or program. Departments should consider this when supporting sabbatical requests.

3. Funding of Sabbatical Program

   Historically, the sabbatical program has been "self-supporting" in that savings from the reduced salary of academic year sabbaticals have paid for ad hoc instructors to replace faculty members on both academic year and semester leaves. In some years, this had lead to the rejection of some semester sabbatical leaves because insufficient funds were available from academic year leaves. We think that it is inappropriate to deny a sabbatical to a faculty member with the required service and a good proposal. Therefore, we recommend that supplemental funds be made available at the campus level to allow all qualified faculty members with good proposals to take sabbaticals and that these funds not be taken from instructional budgets such as those used for ad hoc instructors or teaching assistantships.