Action

Description of the process, guidelines and documents required to complete the Personnel Transaction

Where to Send Forms?

Read Guidelines

UW-System Criteria and Guidelines

for Discretionary Compensation Award (DCA) & Discretionary Compensation Payment (DCP)

http://www.uwm.edu/Dept/HR/downloading/dca/uws_dca_dcp_guidelines.pdf

Complete the Form

Justification for DCA Awards Form

http://www.uwm.edu/Dept/HR/downloading/dca/dca_dcp_form.doc

Obtain Signatures

The DCA Form is signed by the employee’s Supervisor and the Director of the department and the division’s Personnel Representative.?

Submit to Janet Mittelstadt, Vice Chancellor’s Office

Effective Date

The DCA Base Adjustment is effective the beginning of the Classified Pay Period after the Director of Human Resources signs the form.?

The DCP Lump Sum Award is paid the same day the payroll for the Pay Period following HR Director approval is paid.? Go to the appropriate Classified Payroll Schedule at http://www.bfs.uwm.edu/DEPTS/PAYROLL/Classified%20Info.HTM for the pay date.

Final Approval

Employee Notification

Encumbrance Changed

Lump Sum Paid (if applicable)

After final approval by the Director of Human Resources (after review by a campus DCA review committee), the HR Office will send the division’s Personnel Rep ?/span>a copy of the approved form and a screen dump when a base rate is increased (DCA only) and the P-Rep will forward a copy to the Department.

The department prepares a memo from the director to the employee notifying them of the approved award?and the effective date of the DCA or the payment date of the lump sum award.

The encumbrance for the appointment will need to be increased for both a DCA and DCP award.?You may use the monthly Encumbrance Change Reports to do this.

NOTE: A Personnel Action form is needed by the due date stated for the Pay Period that coincides with the effective date of the DCP on the appropriate Classified Payroll Schedule at http://www.bfs.uwm.edu/DEPTS/PAYROLL/Classified%20Info.HTM

Submit PA for Lump Sum Award to Janet Mittelstadt in Vice Chancellors Office ASAP.

Submit?Encumbrance Change Report ?/span>directly to BFS Accounting Services.

NOTE:?Normally PAs for Classified Staff go directly to BFS- Accounting Services.?In this case, they come to the division for approval of the special payment.

Limit of Award

DCAs are limited to two pay steps per fiscal year and DCPs are limited to (two pay steps X 2088 hours) per fiscal year.?

For the amount of the pay step for the title in question?refer to the following list of titles at http://oser.state.wi.us/docview.asp?docid=1425