POLICY ON CATERING FOR CAMPUS EVENTS

No: S-10.25

Date: February 5, 1998

Authority: UWM Administration

It is the policy of the University of Wisconsin-Milwaukee to require that food served on campus at events sponsored by university offices or departments be stored, prepared, served and disposed of in accordance with health and safety standards established by the City of Milwaukee and the State of Wisconsin.

1. Catering for events held on University of Wisconsin-Milwaukee controlled property is available through UWM Dining Services [Note S-5, sec. 4 assigns a separate authority to the UWM Division of Outreach and Continuing Education for providing and dispensing all alcoholic beverages at the University Center for Continuing Education (UCCE). All catered events at the UCCE must be scheduled through UWM DOCEx and will be services by the food vendor under contract for the facilty.]
   
   
2. Non-university caterers may be used under the following conditions:

   a)    Caterers are appropriately licenced by all governmental authorities having jurisdiction over their activities/services.

   b)    The caterer is able to provide a certificate of insurance as required by the UW System Risk Management Policy and Procedure Manual no less than two
          full business days prior to the catered event.

   c)    If university funds are used, state purchasing procedures must be followed.

   d)    The UWM Guidelines contained in S-5 for the Service of Alcohol are strictly followed. [If alcoholic beverages are served at such events, Dining        Services must have exclusive authority to dispense them.]

   e)    The university sponsor of the catered event makes adequate arrangements for the safe and sanitary disposal of food refuse as well as any general
          clean-up that is required after the event.

   f)    If the facilities of either the UWM Union or Sandburg Residence Halls are used, all catering arrangements (including those with a specific caterer) will be
         handled by UWM Dining Services and the policies of those units will apply to all events.

3. Safe and sanitary food storage and preparation procedures must be practiced at events such as picnics or parties sponsored by university departments and involving the on-site preparation and serving of food by university staff or student organizations. Sanitation guidelines are available through UWM Dining Services.
   
   
4. If university Staff provide food for informal events for special occasions such as birthdays, retirements or holiday parties, organizers of such events should be aware that they can be held personally liable if failure to follow reasonable procedures in preparing and serving food results in illness or injury. If university funds are used, the full provisions of this policy apply.
   
   
5. Normal procedures for making room reservations must be followed for all catered events. The provisions of UWM Selected Academic and Administrative Polices S-23 - Guidelines for Use of UWM Facilities also must be followed.
   
   
6. Exceptions to this policy may be granted only by the chancellor.

THIS POLICY IS INTENDED FOR UNIVERSITY-SUPPORTED CATERED EVENTS. CONTINUOUS OPERATIONS, RETAIL SALES AND STUDENT EVENTS ARE COVERED BY OTHER POLICIES.