Proper Addressing of
Intra-Campus Mail

Mail Services needs your help in processing your intra-campus mail. With your assistance, Mail Services will be able to more efficiently sort and deliver the more than two million pieces of intra-campus mail that we handle annually. If you follow these simple instructions, you can avoid delays in the delivery of your mail:

1. Address your mail using the full name of the addressee and their department. You may use building and room numbers in addition to name and department but not in place of this information. Mail Services sorts mail by name and department so location is not needed and may even create confusion, especially if there has been a recent move.
   
   One exception: The Division of Information and Media Technology has several sub-departments all over campus. In their case, buildings and room numbers would help clarify the delivery destination.
   
   
2. Too much information can cause delays. For example, we do not need to know your division name, and we need to know only where you want your mail delivered. Here is an example of a bad address:
                              
   Mary Rodgers
   Business and Financial Services
   Auxiliary Accounting

   Mary wants her mail in Auxiliary Accounting but with the first line of the address being Business and Financial Services, it could end up in the division office in Chapman Hall. The division information is extraneous information that could lead to misdelivery of her mail.

3. Please do not abbreviate department names.
   
   
4. Print or write as clearly as possible.

Finally, Mail Services operates a daily courier service between UWM and the Madison campus. There is no single, central mail room in Madison. Their addressing requirements are different from ours. Unlike us, they require, as part of the address, the building, room number, and/or address of the addressee. In fact, they regularly return mail to us that does not contain all the address information they require. So, if you are utilizing the inter-campus mail to the Madison campus, please keep their requirements in mind.

Printing Services